PRIVACY & PHOTO USE

Your details.
Handled with care.

This application collects your name, email address, designation, organisation and phone number and portrait to assess your request and manage Congress access. You may also choose to provide your country, LinkedIn profile, preferred days, AI Award application response and Person with Disability (PWD) response. Your PWD response is visible only to authorised administrators. Other application details are visible to authorised event organizers.

Application review & your pass

Your information is visible to authorized event organizers. A portrait is required for new applications and can be used for review and your personal pass. Earlier applications may not include a portrait. We remove embedded image metadata and create a centered portrait crop. Uploaded images are not exposed in a public gallery.

Attendee poster

Agreement to the creation of a personalized poster is required to submit an application. Your portrait may be used with your name, designation and organisation on a poster after approval; the poster may be emailed to you. This agreement does not authorize Pro AI Global to publish the poster publicly.

Public attendee showcase

Agreement to public display of your name, designation and organisation in the attendee showcase is required to submit an application. Only approved attendees may appear. Your email, phone, PWD response and other private application details are not published.

Your private link

Your unique status link provides access to your application status, photo and approved delegate kit. Keep it private, like a password. If you lose or expose it, contact the event team for help.

Retention & requests

To request correction, deletion or withdrawal of consent, contact [email protected]. Pro AI Global must confirm its retention period and operational privacy policy before this portal begins collecting real applications.

Notifications

Transactional email is used for application receipt and selection updates. You are not added to a marketing list by submitting this form.

Partner applications and logos

Pro AI Global uses partner contact details and uploaded logos to review applications, communicate decisions, and create approved partner badges. Applicants should submit a logo only when authorised to use it. Questions can be sent to [email protected].